Apply for a scholarly grant
STEM graduate and postdoctoral scholars (from all countries) are encouraged to submit proposals that, if funded, would support their involvement in technology-related professional development or travel.
Each submission must include:
- Head shot
- Biography (150 words or less)
- Transcript (CURRENT student status; must be enrolled as a full-time student at an accredited institution of higher education)
- Two letters of support (one personal (employment or other) and one academic adviser)
- Detailed budget in US dollars
- Brief essay (no more than 500 words) that describes the need, activity they will engage in (with links), and how the scholar intends to pay-it-forward by volunteering one hour of effort for every $100 value of the proposal, or by blogging about the activity they will engage with ($500/1,500 words).
Pending the availability of funds, travel awards are granted to the most meritorious applications. Preference will be given to applicants from demographics that are underrepresented in high-performance computing and STEM fields, those who live or work in regions rated 29 and higher on the World Bank list, and applications (from anywhere) that include innovative proposals that address the needs of STEM-Trek’s targeted audiences. Blog submissions should be accompanied by photos from the activity. Bloggers are responsible for seeking permission to use the photos (media release form is provided by STEM-Trek).
Every effort will be made to fully satisfy requests that are approved by a review committee. However, depending on available funding, some could receive partial awards intended to defray the costs of travel, but not necessarily a full-ticket. In that case, applicants would be expected to self-fund part of the activity, or seek partial or matching assistance from their home institution or another source.
Awards could include a flat amount, airfare, hotel, and/or conference registration waivers. Some meals may be available in the form of vouchers from partnering restaurant chains and hotels, or a pre-paid credit card. Additional expenses accrued by participants will not be reimbursed.
If international travel is involved, awardees must have a current passport (with six months’ viability beyond the date of travel). Each is responsible for required visas. If international travel is involved, they must provide proof of health insurance (they are responsible for purchasing a temporary policy if their regular policy doesn’t cover international travel). Beneficiaries are required to present a credit card to the hotel for incidental expenses (if the room has been paid for by STEM-Trek). If travel takes place during the COVID-19 pandemic, beneficiaries are required to sign an indemnification form provided by STEM-Trek.
Beneficiaries agree to pay-it-forward by blogging for STEM-Trek, or volunteering at a community vocational technical training facility at home or in the city where they study. They might also help with a high school STEM event; represent STEM-Trek at an event near their home or university; assist with the development of a tool or application that is needed by STEM-Trek (ask what’s needed; write to firstname.lastname@example.org); volunteer to teach technology skills at a veterans hospital or center, senior center, or local library; or any combination of volunteer efforts that support STEM-Trek’s mission. While it is preferred to serve communities that have experienced economic hardship, help could be needed anywhere there is a general lack of technical expertise. The scholar must explore all avenues to determine the best way to effectively pay it forward at the rate of approximately one hour per $100 value (of their proposal).
Before preparing a proposal, scholars should read each of the links in the drop-down menu of the Introduction section so they will understand who STEM-Trek serves on the opposite end of the technology skill spectrum (specifically job-seekers, veterans, aging workers, and people with disabilities). The proposal must have a technology focus (development, training, mentoring, etc.).
All STEM-Trek participants must agree to support STEM-Trek by participating in STEM-Trek’s LinkedIn and/or FaceBook social networks and invite their colleagues to join. Follow us on Twitter @STEMtrek.
Proposal submission calendar
Submit proposals to email@example.com at least two months prior to the activity (according to a quarterly schedule).
Proposals are reviewed by 4-8 STEM-Trek advisory board or community member volunteers.
Quarterly reviews: January 15 (due December 15 for February 15 or later activity); April 15 (due March 15 for May 15 or later activity); July 15 (due June 15 for August 15 or later activity); and October 15 (due September 15 for November 15 or later activity).
Activity no earlier than
Submit proposals to firstname.lastname@example.org.
It’s not guaranteed that a proposal will be supported; success depends on available funding and whether or not the applicant’s proposed activity is favorably reviewed.
Photo: Technology classroom at the University of Florida at Gainesville, photograph by Dave Pokorney.